Vendor Inventory Manager

Vendor Inventory Manager

Retailers with limited warehouse space and those that fulfill dropship orders can track the available inventory at the vendor location for a specific product. The user can enter the percentage of the vendor’s available quantity to sale, along with the number of days to keep the inventory before replenishing the stock item again.

The system tracks vendor inventories by displaying the quantities on hand, as well as the quantities available by the vendor in the footer of the sales order. This is beneficial to users when sales orders are received and quantities on hand are low.

The feature allows you to know what is available for direct shipments from the vendor inventory.

Enable this Feature

  1. Go to the Inventory workspace.

  2. Click Stock Items, under the Profiles menu.

  3. Create a Stock Item.

  4. Click the Vendor Details tab.

  5. Enter the Quantity At Vendor.

  6. Enter the Available for Sales (%)

  7. Enter the Inventory Uploaded Date.

  8. Click Save.

How to Apply

  1. Go to the Sales Orders workspace.

  2. Create a Sales Order for the Stock Item.

  3. Enter the Stock Item quantity.

  4. Scroll to the far-left columns.

  5. Select the Mark for PO checkbox.

  6. Select Dropship or Purchase To Order from the PO Source drop-down field.

  7. Click Save


The system will display the Vendor inventories in the footer of the Sales Order screen.

Troubleshooting Tips

To troubleshoot viewing errors for the Vendor Inventory Qty in the footer of the sales order screen, you must assign a default warehouse to the stock item.

  1. Go to the Inventory workspace and click Stock Items.

  2. Open the Stock Item needing vendor inventory mapping.

  3. Go to the General Settings tab, then go to the Warehouse Defaults section.

  4. Select a Default Warehouse for the stock item.

    1. This can be corrected via the item class as well.

  5. Click Save.

  6. Create a Sales Order for the Stock Item.

The Sales Order footer will auto-update the vendor inventory quantity for the Stock Item.